Our place
The estate’s papers, kept for the next committee
Minutes, insurance certificates and contracts in one library, with earlier versions kept. Choose who sees each one. With Open Books, write documents together and publish them.
Organised library
One library, sorted by category
Documents sit in categories such as Minutes and AGM papers, Accounts and service charges, and Insurance and certificates. Add your own, and filter by any.
- Pre-built categories for common document types
- Create custom categories as needed
- Filter by category
Version history
Upload a new version, keep the old one
A new version keeps the one it replaced under Previous versions, with who uploaded it and when.
- Upload a new version; earlier ones stay under Previous versions
- See who uploaded and when
- Download previous versions anytime
Access control
Fire plans for everyone, accounts for the committee
Fire safety plans and building rules go to everyone; financial statements and legal letters to the committee. Each document is for All Members, Committee only or Organisers only.
- All Members, Committee only or Organisers only
- Preview in the browser before you download
Written documents
Write it together, live
House rules, a policy, a handbook: write it in the page, with other editors in the same document at the same time. Changes save as you type, and the history is one click away.
- See who else is editing, live
- Changes save as you type
- A History button for earlier drafts
Part of Open Books
Bins and recycling
Bins go out on Sunday evening and come back in by Tuesday morning.
- Food waste goes in the brown caddy
- Cardboard is flattened first
- Glass goes to the bottle bank on Level 0
Written documents
Talk it over before you publish
Highlight a passage and comment on it. Editors reply in the thread and resolve it when it is settled. Comments stay with the draft; readers of the published version never see them.
- Comment on a highlighted passage
- Reply in the thread, then resolve it
- Editors only; readers never see comments
Part of Open Books
- Food waste goes in the brown caddy
- Cardboard is flattened first
Food waste goes in the brown caddy
Is the caddy collected every week?
Yes, every Tuesday. I will add it.
Comments stay with the draft. Readers of the published version never see them.
Written documents
Publish when it is ready
Members read the published version, never the draft. Publish a new version when the edits are done, add a note on what changed, and choose who can read it. The earlier version stays in the history.
- Choose who can read the new version
- Add a note on what changed; readers see it above the document
- Tell the readers: members get a notification with a link
Part of Open Books
Publish version 3
Readers will see this version from now on. Version 2 stays in the history. Comments on the draft are not published.
Readers see this note above the document.
Members get a notification with a link to it.
Capabilities
What Documents does
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Upload & download
Upload a document once; everyone allowed to see it can download it.
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Categories
Start from the default categories and add your own.
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Version history
Every new version keeps the one it replaced.
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Access levels
Control who sees what: All Members, Committee only or Organisers only.
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Filter by category
Pick a category, or All categories, to narrow the library.
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Preview
Read a document in the browser before you download it.
Our first estates
Run your estate in the open
Tell us what your estate needs. We’ll help you choose between Community and Open Books.
For residents
£0 free, for every resident